The entire peer review process takes within 2 or 3 weeks after abstract/manuscript submission, according to the number of submitted manuscripts.
All the Reviewers are independent scientists and experts in their respective fields.
MAIN STEPS -
from abstract submission to full paper acceptance and publication process:
- The abstracts/extended abstracts must be submitted through the platform (website). Email submissions are accepted by exception only;
- Before submission, each author first should register himself by filling in My Profile section and giving short professional information. This information is confidential, but allows the Scientific and Program committee to control the workflow process and to maintain an audit trail of reviews despite the anonymity of both sides - authors and peer reviewers;
- After submissions, the abstracts/extended abstracts automatically go in the pipeline for peer review - a process controlled by the Abstract & Manuscript Management System (AMMS);
- Each abstract is reviewed in a double-blind peer-review process by 2 reviewers minimum. The double-blind review process ensured that both authors and reviewers remain anonymous during the whole process. The authors do not know their reviewers and the reviewers don’t know the author/s of the reviewed abstracts;
- Reviewers complete their tasks in the Abstract & Manuscript Management System (AMMS). They should be prepared to provide some detail, particularly for negative evaluations. The reviewers could provide comment/feedback in AMMS, and private feedback for the other members of the EPS Scientific and Program Committee;
- Some of the submitted abstracts could be rejected, due to quality reasons or because the research is not within the scope of the conference. The abstracts are evaluated on academic validity, their adherence to the conference papers rules, conference topics, sub-topics, and conference scope;
- When the review process is completed, authors are informed about the final decision of the review committee. There is a possibility the author to me asked to make some minor or major modifications of the abstract, the full paper or the chosen section;
- Full papers must be uploaded in needed formats (see main requirements). A special template is also provided here, in order to help authors, while preparing their full manuscript. Full papers must be uploaded directly throughout the platform (web site My Article section). Authors could update their abstract or full paper, any time till the final stage of the pre-printing process. Papers that do not correspond to the abstracts will be rejected;
- After full paper submission, there is a second peer-review process (with peer review criteria), that insured the academic validity and relevance of the paper. During this stage, authors could be encouraged to revise the papers in case: - full paper does not correspond to the initially submitted abstract, references are incorrectly formatted, grammar issues or there is a need for the academic aspect of the paper to be improved;
- After the acceptance of the papers, they are copy-edited by the copy-editing team for final corrections. The authors also could review the proof for any final corrections. The copy-editing team reserves the right for style edit, format and length;
- The complete process should be finished prior to the oral/poster presentations at the conference venue. The accepted papers must be presented during the conference by the corresponding author - registered as a Lecturer. Every lecturer may join the event together with a co-lecturer/co-author, who is involved in the research and also registered as a Co-Lecturer;
- The authors/speakers are responsible for the quality of their oral/poster presentations.